Data Sharing Manager/Data processing agreements

Data processing agreements are set up in Data Sharing Manager to govern the data that is published to the Discovery Data Service.

Data will not be accepted into the Discovery Data Service or processed without the organisation being assigned as a publisher to an active data processing agreement present in Data Sharing Manager.

Use this section to help you to:

• View data processing agreements
• View data processing agreement details
• Edit a data processing agreement
• Add a new data processing agreement

You must make sure that any required changes to a data processing agreement, such as removing a publisher or subscriber organisation, or if you want to stop the agreement, is reflected in the Data Sharing Manager. Any changes made in Data Sharing Manager will affect the live service. If a publisher no longer wants to publish their data into the Discovery Data Service see Changes to a publishing service for further information.

View data processing agreements

1. Access Data Sharing Manager.
2. If required, in the Navigation side menu, click Data processing agreements.

   Click next to Name to order the agreements and use the page navigations to show more rows per page or to easily access another page.

View Data processing agreement details

1. View Data processing agreements.
2. If required, click the tab links to display details for one or more of the following:

   • Purposes
   • Benefits
   • Regions
   • Publishers
   • Documents
   • Cohorts
   • Data sets

   The number of items is displayed next to each tab link.

3. If required, click the link of the required item to view further details.

Edit a data processing agreement

You can only edit existing details if you have the correct user and project permissions. If you do not have the correct permissions, the edit functionality is not available to your user.

1. View data processing agreement details.
2. Click to edit the selected data processing agreement. The Data processing agreement details dialog box is displayed.
3. If required, edit one or more of the following:

   • Data processing agreement name
   • Description
   • Status
   • Data processor
   • Start date
   • End date

4. Click Save agreement.
5. If required, in one or more of the item tabs, do one of the following:
   • Click to add a new item, in the Add dialog box, select one or more of the available items, and then click Add selected.
   • Select one or more of the existing items, click , and then, in the Remove dialog box, click Remove.

     Use the parent checkbox to select or deselect all items.

Add a new data processing agreement

You can only add a new data processing agreement if you have the correct user and project permissions. If you do not have the correct permissions, the add functionality is not available to your user.

1. View Data processing agreements.
2. Click .

   The Data processing agreement details dialog box is displayed.

3. In Data processing agreement name, type the name of the new data processing agreement.
4. In Status ,use the dropdown menu to select Active or Inactive.
5. Edit one or more of the following:
   • Description
   • Data processor
   • Start date
6. Click Save agreement.
7. In the item tabs, do the following:
   • Assign a region - Click to add a region. In the Add regions dialog box, search for the required organisation and click Add selected.
   • Assign publishers - Click to add a publisher from the region. In the Add organisations dialog box, search for the required organisation and click Add selected.

See also:

• My sharing
• Regions
• Organisations
• Data sharing agreements
• Projects
• Reporting
• Subscriber dashboard
• Audit